ENTERING A TEAM IN THE HEREWARD RELAY

How to enter a team in a relay with Sublime Timing

Entering a team into a relay event on the Sublime Timing platform is a straightforward and seamless process. Whether you're organizing a group of friends, club members, or colleagues, our step-by-step guide will help you navigate the entry process with ease.

Note: Team Captains

The person whose account is used to enter the team is designated the Team Captain. All entries and results correspondence will be to the Team Captain via the email address provided. The other team members will not receive direct communication from the event. The Team Captain is responsible for ensuring that all team members have read and accepted the Event Terms and Conditions.

Note: Team Entry Payments

This race is licensed by the Trail Running Association and will be conducted under UK Athletics rules. As event organisers, we are required to submit details of runners affiliated with England Athletics-registered running clubs to the TRA. We understand that at the time of entry, clubs may not know which athletes will run each leg, and therefore it may be impractical to identify affiliated or unaffiliated runners at that stage.

To simplify matters and to allow you to secure your team’s place without immediate differentiation, the Hereward Relay team entry fee is set at £80, based on the assumption that all team members are affiliated to an England Athletics club.

When your team line-up is finalised, if any team members are not affiliated, you will be contacted to pay a balance of £2 per unaffiliated athlete. The same principle applies to the Hereward Relay pair entry: it is also set at £80 assuming both runners are affiliated, and any unaffiliated participants will incur the same additional fee once the pair selection is confirmed.

Step 1: Click on the button labelled 'Enter Team'

Step 2: Give your team a name and click 'Save'

Step 3: Add your first team member by clicking on the 'Add Team Member' button

Step 4: Complete the form

Select the event's entry type: "Team (3 or 4 people covering 4 legs)"

Note: Participants running multiple legs

If a participant is running multiple legs, you'll need to add a suffix letter to their surname for each leg to avoid duplication (EG "Anita Sublime A" for leg 1, "Anita Sublime B" for Leg 2 etc). You can remove the suffix letters afterwards in your User Area, for clarity.

Step 5: Simply repeat the process until all legs of the relay are filled

Step 6: Once all places are filled, click "Proceed to Payment"

Step 7: Confirm details are correct, click "Continue to Payment"

Step 8: Select payment method & Check out

Step 9: Make any amendments to your team in your "User Area"

Including editing team member details, changing order of team members, or changing team members completely.

In this section, you'll have the opportunity to remove the letter suffix from the surnames of participants who are running multiple legs.

For further support with transferring an entry, please email: info@sublimetiming.com